Shipping, Move-in & Move-out Information

Here you will find information on how to ship your materials to the event and also important information relating to the installation and dismantling of your exhibit space. As you prepare for the event, please review the shipping and logistical information below to decide options will work best for you. Be sure to review all of this information to avoid surprises on-site.

Shipping Options

You have two options when shipping your materials to the event. You can ship in advance to the Freeman Warehouse and they will bring your materials to the event and deliver them to your table. You can also ship your materials directly to the venue and Freeman will receive your shipment and deliver your materials to your table. Please note the dates and costs associated with both options. For pricing for both options you can contact Freeman directly. Below, you will find an overview, along with shipping label examples as well as additional shipping information.

*We strongly encourage everyone to ship to the Freeman Advance Warehouse as UPS and FedEx does not always deliver to the venue on weekends.

1) Ship Materials in Advance to the Freeman Warehouse	Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form on Freeman online. Freeman will receive and store advance freight at their warehouse beginning August 7, 2025 and will deliver the shipment to the venue for move-in. Freight being sent for storage at the warehouse MUST be received at the warehouse no later than September 2, 2025 to avoid additional after deadline charges. Begin Accepting Shipments: Thursday, August 7, 2025 Deadline to Receive Advance Shipments: Tuesday, September 2, 2025 Advance Warehouse Shipping Label
2) Ship Materials Directly to the Venue	Freight will be received at the venue on the following date and during the following times: Saturday, September 6, 2025 1:00 PM – 5:00 PM To avoid additional after deadline charges, materials must arrive prior to show opening. Please contact Freeman directly for all costs associated with this option. Begin Accepting Shipments On-site: Saturday, September 6, 2025 Show Site Shipping Label

1) Ship Materials in Advance to the Freeman Warehouse

Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form on Freeman online.
Freeman will receive and store advance freight at their warehouse beginning August 7, 2025 and will deliver the shipment to the venue for move-in.
Freight being sent for storage at the warehouse MUST be received at the warehouse no later than September 2, 2025 to avoid additional after deadline charges.
- Begin Accepting Shipments: Thursday, August 7, 2025
- Deadline to Receive Advance Shipments: Tuesday, September 2, 2025

Advance Warehouse Shipping Label

2) Ship Materials Directly to the Venue

Freight will be received at the venue on the following date and during the following times: Saturday, September 6, 2025 1:00 PM – 5:00 PM
To avoid additional after deadline charges, materials must arrive prior to show opening. Please contact Freeman directly for all costs associated with this option.
- Begin Accepting Shipments On-site: Saturday, September 6, 2025
Show Site Shipping Label

Installation / Move-in Information

Move-In Schedule	The installation of exhibits will take place as follows: Saturday, September 6 1:00 PM - 5:00 PM Sunday, September 7 8:00 AM - 10:30 AM Exhibits must be moved in and set up by Sunday, September 7 at 10:30 AM.
Drayage / Material Handling	Drayage – or Material Handling – is defined as the transfer of exhibit materials from point of arrival at loading dock to exhibit location, removal of empty crates, return of crates, and return of exhibit to dock for load-out. If you will require labor for delivering your materials to your booth from the dock, union labor will be available to help you with your drayage. We encourage exhibitors to have their material delivered to the warehouse in advance to take advantage of the most cost effective material handling rates.
Hand Carry & Privately Owned Vehicles (POV's)	Self-unloading is on Pine Street at the front doors. No carts or wheels. Hand carry only. You will have 5 minutes to unload.

Move-In Schedule

The installation of exhibits will take place as follows:

Saturday, September 6 1:00 PM - 5:00 PM
Sunday, September 7 8:00 AM - 10:30 AM

Exhibits must be moved in and set up by Sunday, September 7 at 10:30 AM.

Drayage / Material Handling

Drayage – or Material Handling – is defined as the transfer of exhibit materials from point of arrival at loading dock to exhibit location, removal of empty crates, return of crates, and return of exhibit to dock for load-out. If you will require labor for delivering your materials to your booth from the dock, union labor will be available to help you with your drayage. We encourage exhibitors to have their material delivered to the warehouse in advance to take advantage of the most cost effective material handling rates.

Hand Carry & Privately Owned Vehicles (POV's)

Self-unloading is on Pine Street at the front doors. No carts or wheels. Hand carry only. You will have 5 minutes to unload.

Dismantle / Move-Out Information

Dismantling & Move-out Hours	No display material, in whole or in part, may be removed from the exhibit area prior to the close of the show at 3:30 PM, Tuesday, September 9, 2025. Move-out Hours: Tuesday, September 9, 2025 3:30 PM - 6:00 PM All exhibitor materials must be removed from the exhibit facility by Tuesday, September 9 at 6:00 PM. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by 5:00 PM. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.
Excessive Trash & Booth Abandonment	Note that any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during exhibitor move-out. Clear out your booth. Any excessive materials left in the booth at the end of the event will be considered trash.
Post Show Paperwork	Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.

Dismantling & Move-out Hours

No display material, in whole or in part, may be removed from the exhibit area prior to the close of the show at 3:30 PM, Tuesday, September 9, 2025.

Move-out Hours: Tuesday, September 9, 2025 3:30 PM - 6:00 PM

All exhibitor materials must be removed from the exhibit facility by Tuesday, September 9 at 6:00 PM.

To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by 5:00 PM. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.

Excessive Trash & Booth Abandonment

Note that any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during exhibitor move-out. Clear out your booth. Any excessive materials left in the booth at the end of the event will be considered trash.

Post Show Paperwork

Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.

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How to Ship your Exhibit & Materials

Watch a short video on shipping your exhibit and materials.