Safety & Security Information

Below you will find safety and security recommendations, as well as the Emergency Response Plan for the event. Please take a moment to review and familiarize yourself with this information in advance of the event and share it with any of your staff who will be on-site at the event.

Safety Information

Event Management works diligently with the facility prior to each show to ensure the safety and security of all exhibitors, attendees, and the event. If you have any security concerns leading up to the show or on-site, please bring them to the attention of Event Management through email (idutra@divcom.com) or at the on-site at the event.
All persons in the exhibit area must wear a badge. This includes during move-in, event hours, and move-out. Exhibitors are responsible for ordering badges for their workers and staff.
Security guards will "sweep" the halls at the close of the event each day to clear them of all visitors and personnel. Only exhibitor personnel who have requested special permission will be allowed in the halls after closing.
Any thefts or damage to property must be reported to event security immediately.
Even with security as protection, exhibitors are asked to take precautions in guarding their exhibits. Remember that move-in and move-out hours are particularly sensitive times when thefts are most likely to occur. DO NOT LEAVE YOUR BOOTH UNATTENDED. If you need to leave, we strongly recommend packing up all items and hiring private security for your booth.
Be Careful! Security will be provided during move-in, event hours and move-out, the doors will be locked after hours. However, exhibitors are reminded that they are responsible for the protection of their own products and exhibit material.
Notify event Management, or security immediately if you notice a safety hazard in the building or witness anyone being injured anywhere in the building or nearby outside spaces. If you notice any potential safety hazards such as wires/ power cords on floor that have not been taped off, metal structures extending into the aisles, etc., be sure to notify either Event Management, Freeman, or security the to get it taken care of before anyone gets hurt.
Be aware and be prepared. When you leave the facility at the end of the day, be sure to remove your badge. Program the emergency numbers from this document into your cell phone or carry the document with you.
Walking at night? Be sure to travel in pairs or call a cab. Be aware of your surroundings and take caution if new to the city. Leave your cell phone on overnight in case of an emergency.

Security Tips on Safeguarding Booth Property

Coordinate shipping and deliveries. Try to be onsite when your product is being delivered to your booth.
Conduct an inventory. Once your product has been delivered, note any missing or damaged items. Note display locations.
Store any excess product/giveaways and extra electronic devices in a locked cabinet. Do not leave purses, briefcases, or valuables behind drapes or underneath tables, this is the first place any thief will look.
When arriving in the morning, go directly to your booth to prevent any early personnel from free shopping in your booth.
During the start of move-out, please stay with your booth until you either pack it or the official decorator brings your empties and packs it. Do not leave your booth immediately; spend some time in your booth until the floor clears. This is one of the premium times during which theft occurs. Schedule outbound travel accordingly.
Coordinate shipping and deliveries. Try to be onsite when your product is being delivered to your booth.
Cover your displays with a tarp or other non-see through materials; it creates a mental block to any perpetrator.
Blocking the entrance to your booth prior to leaving provides a mental barricade to any perpetrator. Use either caution tape or place chairs at the entrance.
Try to greet anyone that comes into your booth as this will send a signal that you are aware of their presence; this will discourage any perpetrators from attempting to steal.
Do not leave purses, briefcases, or valuables behind drapes or underneath tables. This is the first place that any perpetrator will be targeting.
Obtain proper insurance coverage for your goods, including transit to and from the show site.
Do not leave any prototype product unsecured in your booth!

Administrative Professionals Conference's Emergency Response Plan

Emergency Response Plan

The purpose of the Administrative Professionals Conference Plan is to provide guidelines to prepare for potential crisis or emergency situations. We want to ensure that that all Exhibitors are provided with important information and proper communication & protocol during an emergency. If you have any questions, please contact our Operations Coordinator Ihara Dutra at idutra@divcom.com Potential Crisis Situations Administrative Professionals Conference Exhibitors should be aware of the below possibilities and should report any suspicious activity as soon as possible. To report suspicious activity, contact Security Operations or Attendee Services immediately, and describe specifically what you observed, including: who or what you saw, when you saw it, where it occurred and why it's suspicious.

The purpose of the Administrative Professionals Conference Plan is to provide guidelines to prepare for potential crisis or emergency situations. We want to ensure that that all Exhibitors are provided with important information and proper communication & protocol during an emergency. If you have any questions, please contact our Operations Coordinator Ihara Dutra at idutra@divcom.com

Potential Crisis Situations
Administrative Professionals Conference Exhibitors should be aware of the below possibilities and should report any suspicious activity as soon as possible. To report suspicious activity, contact Security Operations or Attendee Services immediately, and describe specifically what you observed, including: who or what you saw, when you saw it, where it occurred and why it's suspicious.

Seattle Convention Center Emergency Protocol

Seattle Convention Center (SCC) Security Officers are available 24/7 to assist with safety and security concerns or coordinate an emergency response. Call 206.219.4748 or x4748 on a house phone You can also contact SCC Security using the following methods: Push any Assistance button in the building or ask any uniformed SCC employee for assistance.
CONVENTION CENTER ALARM SYSTEM: Fire alarms will sound occasionally during events at SCC. If you are in an affected area at the sound of a fire alarm, please vacate the space to a nearby non-affected area. We ask that you remain calm as SCC Security Officers and staff investigate the source of the alarm and determine appropriate next steps. Please know that when a fire alarm is activated, some escalators and elevators may discontinue their normal operation. Regardless, if the fire alarm is real or false, Seattle Fire Department will respond and validate that we are safe to resume normal operation. Evacuations Full building evacuations are rare at SCC. If an evacuation is necessary, the SCC Emergency Response Team will be activated, and the decision will be made by a designated crisis manager. At that time, a facility-wide announcement will be made, and SCC staff will direct all guests to the nearest and safest exit. Please note that all fire exit stairwells lead to the street and is the fastest way to exit the building in an emergency. Medical Emergencies If a medical emergency occurs while you are at SCC, please contact SCC Security immediately. SCC requests that guests NOT* contact 911 directly when possible.* Contacting SCC Security will minimize the response time of emergency response units in the event they need to be dispatched to the facility. SCC Security Officers can lead emergency response units directly to the individual in need. AED Machines Automated External Defibrillator (AED) machines are placed at various locations throughout the facility. Your EM can provide you a map of those locations upon request.

Seattle Convention Center (SCC) Security Officers are available 24/7 to assist with safety and security concerns or coordinate an emergency response.

Call 206.219.4748 or x4748 on a house phone

You can also contact SCC Security using the following methods:

Push any Assistance button in the building or ask any uniformed SCC employee for assistance.

CONVENTION CENTER ALARM SYSTEM:
Fire alarms will sound occasionally during events at SCC. If you are in an affected area at the sound of a fire alarm, please vacate the space to a nearby non-affected area. We ask that you remain calm as SCC Security Officers and staff investigate the source of the alarm and determine appropriate next steps. Please know that when a fire alarm is activated, some escalators and elevators may discontinue their normal operation. Regardless, if the fire alarm is real or false, Seattle Fire Department will respond and validate that we are safe to resume normal operation.

Evacuations
Full building evacuations are rare at SCC. If an evacuation is necessary, the SCC Emergency Response Team will be activated, and the decision will be made by a designated crisis manager. At that time, a facility-wide announcement will be made, and SCC staff will direct all guests to the nearest and safest exit. Please note that all fire exit stairwells lead to the street and is the fastest way to exit the building in an emergency.

Medical Emergencies
If a medical emergency occurs while you are at SCC, please contact SCC Security immediately. SCC requests that guests NOT contact 911 directly when possible. Contacting SCC Security will minimize the response time of emergency response units in the event they need to be dispatched to the facility. SCC Security Officers can lead emergency response units directly to the individual in need.

AED Machines Automated External Defibrillator (AED) machines are placed at various locations throughout the facility. Your EM can provide you a map of those locations upon request.

Additional Emergency Phone Numbers

Emergency (police, fire, medical)	911
Seattle Convention Center Main Line	206.694.5000
Seattle Police Department - Non Emergency	206.625.5011

Nearby Pharmacies, Urgent Care, & Hospitals for Administrative Professionals Conference

Walgreens Pharmacy	222 Pike Street 7 blocks from SCC Summit	206.903.8392
CVS Pharmacy	1401 2nd Ave 9 blocks from SCC Summit	206.494.3250
Harborview Medical Center (leading trauma center)	410 9th Ave http://www.uwmedicine.org/harborview 1.0 miles from SCC Summit	206.744.3300
Zoomcare - Urgent Care	517 Union Street 0.2 miles from SCC Arch / 0.4 miles from SCC Summit	844.966.6777

Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!